QUALIFICATIONS:
• Over 20 years construction accounts payable experience with 30 overall years accounts payable/accounting experience.
• 4 years construction purchasing agent/contracting experience.
• Supervisory experience in interviewing, training, motivating, and scheduling up to 5 employees; excellent leadership skills.
• Extensive background in A/P, A/R, Cost Accounting, Purchasing, Contracting, Payroll, Executive Administration and Human Resources.
• Excellent customer service, oral and written communication skills; ability to handle multi-tasks with tact, integrity, timeliness and accuracy. Strongly motivated, confident, consistent, organized and extremely detail oriented.
SKILLS:
• Mainframe: AS400 McCosker Builder software, AS400 J.D. Edwards accounting software, Custom Accounting software for Centex Homes, IBM System 38, IBM System 36 Cost Accounting.
• PC: Quickbooks, Oracle-JD Edwards/OneWorld, SAP, Buzzsaw; online blueprint and bid package software, SAGE/Timberline Builder software, Word, Excel, PowerPoint, Access database, Internet, E-mail: Lotus Notes and Outlook, Lotus 1-2-3, Mas90 Purchasing software, Kronos Timekeeping System, Ceridian Payroll and Human Resource Service.
PROFESSIONAL EXPERIENCE:
P. JOSEPH DEVELOPMENT CORP., Riverside, CA
2013-Present:
Supervise/ Software Implementation/Project Accountant/Accounts Payable/Contracting:
• Complete Construction Accounting experience from Managing employees to Job Cost to Accounts Payable to AP processing.
• Accounting Lead for Quickbooks to SAGE 300 Implementation team; managing all aspects of accounting functions and new programs; utilizing knowledge of all construction guidelines.
• Supervise additional Project Accountant-Train and maintain responsibilities, accountability and performance.
• Process loan draws for (7) partnerships, maintain job cost reports and budget revisions.
• Full cycle accounts payable utilizing Quickbooks; code, review, trade contractor invoices. Invoice package and lien release review, data entry; joint checks; scan filing and save electronically; trade contractor phone calls.
• Log and file preliminary notices and lien releases. Email invoice packages to field personnel for approval. Review, code and process overhead/sales and marketing costs, backcharges and indirect invoices.
• Review and enter corporate invoices; process employee expense reports and reimbursements; deposit checks, reconcile bank statements
• Contract awarded trade contractor bids for onsite, offsite and consultants; process change orders and purchase orders. Scan and email contracts; set up contract and purchasing files.
WOODSIDE HOMES-INLAND EMPIRE, Riverside, CA-Peoples Choice Staffing, Inc.
2011-2012:
Accounts Payable/Contracting/Receptionist/General Office/Assist Escrow Manager:
• Full cycle accounts payable utilizing Oracle-OneWorld/JD Edwards; code, edit review, batch and post trade contractor invoices. Invoice package and lien release review, data entry; joint checks; trade contractor phone calls.
• Log and file preliminary notices and lien releases. Prepare invoice packages to send to field personnel for approval. Review, code and process overhead/sales and marketing costs, backcharges and indirect invoices.
• Review and enter employee expense reports.
• Process awarded trade contractor bids for onsite and offsites; enter budgets for directs, offsite and options in Excel.
• Enter executed contracts into OneWorld/JD Edwards, process construction start work orders for various stages of construction; generate applications for payment for progress billings; process change orders.
• Generate new contract packages in Word; organize and mail contracts, set up new project folders.
• Open mail, post mail, greet guests, answer phones, enter into TracTime for construction scheduling, scan escrow documents and set up new buyer files; maintain escrow and accounts payable filing.
JOHN LAING HOMES-INLAND EMPIRE, Corona, CA
2003-2008:
Assistant Purchasing Agent/Contracting:
• Responsible for functions relating to starts, bid process and trade/field support. Oversee the generation and maintenance of all “starts” paperwork; to include, sequence sheets, schedule 1’s, start work orders, change orders and plan distribution; participate in monthly budget meetings, and reconcile onsite costs at time of close of escrow.
• Maintain bid lists, online plan availability, revisions to scopes of work and bid packages through Buzzsaw; ensure timely receipt of bid packages.
• Assist field personnel in resolving problems with incomplete or unsatisfactory performance by subcontractors; visit jobsites and interact with superintendents to ensure excellent communication practices.
• Generate contract packages for awarded bidders. Update boiler plate, insurance requirements, generate contract packet to include billing procedures. Copy, mail, log contracts in Excel, track executed contracts, change orders, file.
• Compose applicable and necessary correspondence when required; provide leadership to team members by modeling company values, vision, and operating principles, assist Accounts Payable and subcontractors with billing issues.
Joint Venture Accountant:
• Streamline Accounts Payable and create billing procedure packet; meet with problem and new subcontractors to proactively promote correct billing. Review and correct all erroneous lien releases and preliminary notices on file to reflect correct partnership and wholly owned project information.
• Process Accounts Payable for Joint Venture partnerships. Ensure that proper lien releases are attached to invoices; review loan draw schedules and enter invoices according to separate Offsite and Onsite loan draw schedules; process check runs; review cash availability and loan draw funding.
• Reconcile loan statements.
• Prepare and copy monthly partnership packages to include financial job and unit closing information.
• Effectively perform project cost accounting to ensure timely and accurate financial reporting. Maintain and manage budgets; schedule monthly budget meetings; maintain job cost reports based on Business plan and current job to date actuals.
• Process unit escrow closings by reviewing lot file and escrow documentation; verify Direct and Option costs; journal entry to Sales and Revenue; journal entry to allocate land and overhead; run Cost of Sales to transfer lot sale entries to Balance Sheet.
• After unit closings, review phase by phase; open commitments and unpaid balances, contact subcontractors for unbilled commitments.
• Transferred from Joint Venture Accountant to Assistant Purchasing Agent.
Project Accountant:
• Effectively perform project cost accounting to ensure timely and accurate financial reporting. Maintain and manage budgets; schedule monthly budget meetings; maintain job cost reports based on Business plan and current job to date actuals.
• Process unit escrow closings by reviewing lot file and escrow documentation; verify Direct and Option costs; journal entry to Sales and Revenue; journal entry to allocate land and overhead; run Cost of Sales to transfer lot sale entries to Balance Sheet.
• After unit closings, review phase by phase; open commitments and unpaid balances, contact subcontractors for unbilled commitments.
• Transferred from Project Accountant to Joint Venture Accountant.
CENTEX HOMES-INLAND EMPIRE, Corona, CA
2000-2003:
Accounts Payable:
• Process Offsite Payables for all Land subcontractors, vendors and consultants; data entry to the Land Primavera software to track budget vs. commitment vs. actual and process invoices through AS400 interface to mainframe.
• Process subcontractor invoices; bi-monthly check runs for a total of 500 units; high volume check run; 300-500 invoices; 500 checks total run, and $2-$6 million per month.
• Review and track subcontractor/supplier preliminary notices and lien releases.
• Enter and maintain job cost budgets for assigned neighborhoods; interface with Purchasing and Land departments; troubleshoot and resolve option issues and problems.
• Monthly reconciliation of General Ledger accounts.
• On-line data entry; AS400, Vendor file maintenance, annual 1099’s.
• Report to Accounts Payable Supervisor
PREMIER HOMES, INC., Corona, CA
1999-2000:
Project Bookkeeper:
• Process subcontractor invoices for (3) projects; a total of 171 units, utilizing Timberline Cost Accounting system.
• Verify preliminary notices, lien releases and insurance.
• Prepare loan draws, bank and lender interaction, reconciliation of loan statements.
• Interface with VP of Construction, VP of Land Department and Lenders in budget revision meetings. Reconcile budget variances; budget revisions; enter Land Acquisition budgets to accounting software.
• Process check runs, communicate with subcontractors and vendors; report to controller.
HEALTHEON/BEECH STREET CORPORATION, Irvine, CA
1993-1999:
Executive Assistant:
• Effectively motivate, support and schedule an office of 30 employees. Maintain calendars for 4 direct reports.
• Directly report to Vice President, Information Services; Director of Transformation Enterprise; Manager, Integrated Technology; Manager, Operations, and 3 Sr. Project Managers. Interface with Sr. Management team including CEO and CFO of Beech Street Corporation.
• Duties include: prepare monthly personnel reports and equipment leases; review expense and budget items. Handle confidential and sensitive material. Schedule weekly and daily meetings, prepare invoices and purchase requisitions for accounting, interface with Facilities department for office floor plan moves, prepare travel arrangements and expense reports. Organize Human Resource related items; including benefit packages, and interview schedules. Enforce personnel policies and procedures. Prepare monthly management meeting presentations.
• Transferred from Supervisor Accounts Payable to Information Services department.
Supervisor Accounts Payable:
• Responsible for Accounts Payable clerks and Accounts Payable processing; reporting to Accounting Manager.
• Duties include: process purchase orders, code all invoices and expense reports, maintain vendor information, data entry, weekly check runs; $2million per month. Balance month end accounts payable reports to general ledger. Annual 1099 processing and auditor interaction, track monthly lease payments based on terms and conditions. Assist Payroll and Human Resource departments with maintenance of Kronos Timekeeping System and Ceridian payroll service.
• Accomplishments include streamline of Accounts Payable department and produced Accounts Payable Policy and Procedures manual.
CENTEX HOMES-INLAND EMPIRE, Riverside, CA
1990-1992:
Accounts Payable/Accounts Receivable:
• Interface with Sales, Contract and Purchasing departments; constant communication with project managers and superintendents.
• Duties include: prepare monthly analysis reports, enter journal entries, process accounts receivable. Maintain job cost system for 900 units; including budgets for marketing, overhead and offsite. Bi-monthly check runs; $2million monthly. Online data entry, vendor file maintenance, certificate of insurance, preliminary notices and lien releases.
• Report to controller; assist staff accountant.
THE KOLL COMPANY, Newport Beach, CA
1985-1990:
Lead Accounts Payable:
• Supervise 5 Accounts Payable clerks.
• Duties include: coordinate accounts payable clerks to meet various schedules. Extreme troubleshooting and problem solving responsibilities. General ledger coding of accounts payable and accounts receivable. Interface with several loan companies regarding project funding and money market transfers. Weekly check runs; $2million monthly.
• Report to Controller and Project Accountants.
EDUCATION:
• SAP Internet operating system
• 36 hours onsite Construction field training
• Irvine Valley College Community Education-Supervisor Skills I & II
• J.D. Edwards-Accounting software; General Ledger and Accounts Payable
• Ceridian Payroll & Human Resource software
• Kronos Timekeeping System