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Accounts Payable/ Payroll Management (Menifee )
Subway seeks a full time Accounts Payable & Payroll Manager, to manage the employee data process and assist administration team with day-to-day projects. The ideal candidate must be well organized, have a strong sense of prioritization and the ability to multi-task in a fast-paced environment. This position requires to manage and update Subway's HRIS and keep track of all accounts payable.
-Reconciles processed work by verifying entries and comparing system reports to balances.
-Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
-Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
-Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.
-Maintains accounting ledgers by verifying and posting account transactions.
-Verifies vendor accounts by reconciling monthly statements and related transactions.
-Maintains historical records by microfilming and filing documents.
-Disburses petty cash by recording entry; verifying documentation.
-Reports sales taxes by calculating requirements on paid invoices.
-Protects organization's value by keeping information confidential.
-Updates job knowledge by participating in educational opportunities.
-Accomplishes accounting and organization mission by completing related results as needed.
-Enter and maintain all employee life-cycle changes through the HRIS, including, but not limited to new hires, terminations, compensation changes, leave of absences, structural organization changes such as department and supervisor changes, etc.
-Manage applicable tracking spreadsheets (terminations, performance, new hires) to ensure all data is up-to-date and easily accessible for HR Generalists
-Build strong working relationship with administration members on a global scale
-Partner with and manage the background check process, including reconciling monthly invoices for payment
-Respond in a timely manner to all employment verification requests by completing verbal and written verifications, including composing employment verification letters
-Respond effectively to all unemployment claims and liaise with payroll for additional information when applicable
-Run, distribute, and analyze various reports for HR and Finance teams as needed
-Assist with HR compliance projects such as personnel file and benefit document audits, as well as consistent filing of personnel documentation
-Maintain a strong understanding of all US employer compliance
-Enter and maintain all healthcare sheets and submit all paper work to selected Health Care Company.
-1-2 years' administrative experience
-Must be deadline focused, organized and able to prioritize multiple projects
-Passion for human resources with a can-do attitude
-Strong interpersonal and problem solving skills
-HRIS experience a plus
-Exceptional written, verbal and presentation skills
-Must be proficient in MSOffice suite (Excel, Word and PowerPoint) and Google Docs
-Some Paychex software experience
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk and hear. The employee is frequently required to sit; use hands and fingers, bend, stoop and reach with hands and arms.
Ability to lift up to 35 pounds
Able to sit at a desk and use/view computer
Able to hear and speak into a telephone
Able to stand, bend, stoop, twist
- it's ok to contact this poster if you are a potential employer or other principal
- Principals only. Recruiters, please don't contact this job poster.
- do NOT contact me with unsolicited services or offers